Personal Shopping Team Assistant (12-month FTC)

Team Coordinator

An exciting opportunity has opened up for a Team Coordinator to support a team of personal shoppers. You will be responsible for all administrative arrangements needed to support HNWI with personal shopping services including shipping, organising transportation, dry cleaning and tailoring services.

Please be aware, this role is a full-time role on a Fixed-term Contract for 12 months.

Team Coordinator Responsibilities

This position will involve, but will not be limited to:

• Ensure the seamless day-to-day running of the Personal Shopping function through meticulous administrative support
• Deliver a consistently exceptional standard of service, embodying a proactive, solution-oriented mindset and a commitment to hospitality
• Leverage experience with Salesforce to enhance client interactions and support operational efficiency
• Take full ownership of premium service touchpoints, including:

• • Coordinating shipping and courier services
  • Issuing bespoke gift cards for virtual shopping experiences
  • Arranging transportation for clients and team members
  • Scheduling off-site meetings and exclusive appointments
  • Managing purchase orders and procurement processes
  • Maintaining inventory of office supplies and luxury packaging
  • Overseeing garment care, including dry cleaning and tailoring services

Team Coordinator Rewards

Alongside a competitive salary, the successful candidate will receive the following benefits:

• 25 days holiday plus bank holidays (increasing over length of service)
• Valuable experience in a highly regarded organisation
• Private medical and dental scheme
• Social events and staff discounts and more!

The Company

This position is an interesting and exciting opportunity for the right candidate. Striving to give a memorable experience for their clients, this organisation is a fabulous local employer!

This role is working 40 hours a week, 9am - 6pm.

Team Coordinator Requirements

• Previous administration experience, ideally within hospitality or retail
• Excellent IT skills, including proficiency in Microsoft Office (PowerPoint, Excel)
• Experience with Salesforce
• Proactive and solution-oriented, with a commitment to delivering a high standard of hospitality
• Impeccable time management and strong attention to detail
• Ability to multitask and prioritise effectively in a fast-paced, high-demand environment
• Outstanding customer service skills with a positive, client-focused attitude
• Excellent communication and interpersonal skills
• A collaborative team player with a flexible and adaptable working style
• Resilient under pressure, maintaining professionalism and poise at all times

Location

Our client is located in North Oxfordshire. There is onsite parking and many public transport links.

Action

If you would like to find out more about this excellent opportunity, then please apply online today! We aim to respond to all applications within 48 hours.

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter