Temporary EA

Are you an experienced executive assistant seeking a rewarding role? This is a great opportunity to contribute to a dynamic team at the heart of university development and alumni engagement. You will gain valuable experience providing high-level support, managing complex tasks and diaries with professionalism and discretion.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary EA Responsibilities
This position will involve, but will not be limited to:

• Managing the director’s complex and often changing diary, prioritising schedule demands across internal teams and external contacts.
• Organising high-level meetings, preparing agendas, drafting briefing notes, and taking detailed minutes as required.
• Coordinating travel arrangements, including itineraries, accommodation, and transfers, ensuring smooth logistics.
• Drafting and editing correspondence, reports, and other documents at short notice, maintaining high standards of accuracy.
• Supporting event planning and logistics for fundraising and alumni engagement activities.
• Handling confidential information with discretion and professionalism at all times.
• Managing multiple priorities and deadlines efficiently in a fast-paced environment.

Temporary EA Rewards

• 36.5 hours per week, Monday to Friday, with an unpaid lunch break.
• No parking available on site; the role is based in central Oxford, so please consider transport options when applying.
• Opportunities to develop your organisational, communication, and administrative skills supporting senior leadership.

The Company
Our client is a distinguished university committed to excellence in education and research. They foster a collaborative and inclusive culture where support staff are vital to the university’s success. This is an environment for someone looking to develop their executive assistance skills within a globally renowned institution.

Temporary EA Experience Essentials

• Proven experience as an executive or senior personal assistant
• Exceptional organisational and time-management skills with the ability to juggle multiple priorities.
• Excellent written and spoken English, with strong proofreading skills.
• Confident in using Microsoft Office (Outlook, Word, Teams) and internet-based applications.
• Discretion and professionalism when handling confidential information.
• Strong attention to detail, particularly in diary management and travel logistics.
• A quick learner with an understanding of university governance and administrative procedures is advantageous.

Location
Based in central Oxford, the role offers convenient access to transport links. Please note there is no parking on site.

Action
If you would like to find out more about this excellent opportunity, then please apply online today. We will review and respond to all applications.

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and follow us on LinkedIn.