PA

Personal Assistant

This is a newly created role within a consultancy professional services business, to support an Executive/ Partner who, due to workload, needs their own PA. 

Personal Assistant Responsibilities

As the Personal Assistant, some of your duties will include but not be limited to:

• Managing diaries, scheduling meetings, coordinating travel bookings and itineraries
• Email inbox management for self and Executive
• Acting as the key liaison with senior stakeholders and clients and representing the business with confidence and professionalism 
• Preparing meeting agendas and logistics, attending meetings, taking notes, and tracking follow-up actions
• Managing expenses, purchase orders and approvals with accuracy and efficiency
• Drafting correspondence and preparing presentations
• Handling sensitive information with integrity and confidentiality
• Adapting to changing priorities and supporting the wider team as needed

Personal Assistant Rewards

This is a fantastic time to be joining, as you will have the opportunity to build a strong working relationship with the Executive as their new PA and be involved in wide ranging business areas.

As well as a competitive salary, you will also benefit from :

• Private healthcare (Bupa individual cover with partner/family cover at reduced cost)

  25 days holiday (ability to buy/sell/carry over up to 5 days per year)

  3 days volunteering

  6% employer pension with minimum 3% employee  contribution

  Life assurance (4 x salary)

  Income Protection cover (up to 75% pay)

  Range of individual flexible benefits that can be chosen at preferential rates (e.g. reduced gym membership, dental insurance, cycle to work etc.)

  Free on-site car parking

Please only apply if you are happy being in the Oxfordshire office 5 days per week including travel to other locations including London and Birmingham. 

The Company

You will join an award winning, multi-disciplinary consultancy where people are at the heart of their success.

Personal Assistant Experience

To be successful in this role you will need to have proven experience as a PA or EA at senior level, ideally within the professional services sector.

A dynamic, proactive mindset with a passion for organisation and problem-solving, will be essential. You must possess exceptional communication skills - both written and verbal - and have a confident, client-facing approach.

Advanced Microsoft Office skills (Word, PowerPoint, Excel) are required. Impeccable attention to detail and a flair for producing polished, professional documents will be essential. This role will suit someone with a calm, can-do attitude and the ability to thrive in a fast-moving environment. Discretion, trustworthiness, and emotional intelligence are needed.

You will need to be a vibrant and confident individual with a polished presentation as you will be liaisng with clients and representing the company. You will be experienced working in confidential / sensitive / high profile environments. You will be a strong communicator who is comfortable liaising directly with clients and working heavily with them.

Experience within F1 / automotive / pharma / science, is highly desirable. 

You must have the ability and interest in attending meetings in other offices as required such as London, and Birmingham and an interest in spending some of your time client facing.

Location

Our client is based in West Oxfordshire. This is a fully office based role.

How to apply for this PA role

Please send an up to date CV and cover letter to joanne@allen-associates.co.uk

INDBOOST

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter