Administrator (Maternity Cover FTC)

Administrator (FTC Until November 2025)

Our client is seeking a diligent and proactive Administrator with proven experience and a knack for multitasking! This is a fantastic opportunity to join a passionate and collaborative regional team, becoming the go-to person in a fast-paced and thriving Oxford office.

Administrator Responsibilities

Reporting directly to the Regional Studio Manager, your diverse responsibilities will include:

• Ensuring smooth day-to-day operations of the office and its facilities.
• Collaborating with Project Leads to support and coordinate key projects, ensuring timely delivery.
• Assisting the Office Manager in managing finances and resources for ongoing projects.
• Handling bookings, organizing meeting rooms, and overseeing all aspects of meeting coordination.
• Managing calls, welcoming guests, and ensuring a professional front-of-house experience.
• Coordinating staff events and team activities to maintain a vibrant office culture.
• Assisting with new starter inductions and ensuring a smooth onboarding experience.

With the current post holder set to go on maternity leave in August, our client is looking for someone to join soon, ensuring a smooth handover.

Administrator Benefits

You’ll be part of a fun and supportive team that’s passionate about their projects. Alongside this, you’ll enjoy a range of fantastic benefits, including:

• Employee Assistance Programme
• Season Ticket Loans
• Cycle to Work Scheme
• Virtual GP Service
• Professional Subscription Fees
• Company Day Out
• Volunteering Scheme
• Gym Membership Discounts

The Company

Our client specializes in delivering exceptional building projects across the UK.

Administrator Experience

The ideal candidate will bring:

• A highly organized and proactive approach, with a collaborative and flexible attitude.
• Proven experience as an Administrator or Project Coordinator.
• Knowledge of office and facilities management or assistance.
• Experience handling front office duties with professionalism.
• Proficiency in Microsoft Office, particularly Excel, due to the financial nature of the tasks.
• Experience in small-scale event coordination or a willingness to take this on.
• Strong problem-solving skills, with the ability to anticipate needs and keep administrative tasks running smoothly.

Location

Based in OX1, this is a full-time role, working 37.5 hours per week from 9:00am – 5:30pm, with core hours of 10:00am – 4:00pm to allow for flexible and agile working. This fixed-term contract is for approximately 13 months, covering the full maternity leave period, including handover and return transition.

You will need to be on-site four days per week, with the flexibility to work from home one day each week. Although parking isn’t provided due to the central location, the office is easily accessible by public transport.

How to Apply

If you’re ready to take on this exciting challenge, please apply online with your up-to-date CV. For any questions, feel free to reach out to Molly Allen, Recruitment Consultant, at molly@allen-associates.co.uk.

Our client is keen to welcome the successful applicant as soon as possible, so don’t miss out!

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter